DeliverPoint Storage helps Site Owners and SharePoint Administrators understand how storage is being consumed, identify unnecessary file versions and duplicates, and remove them in bulk before storage costs escalate.
RECLAIM STORAGE FROM UNNECESSARY FILE VERSIONs
File versioning helps people collaborate and recover earlier work, but over time those versions can consume a significant amount of SharePoint storage—particularly for large documents, presentations and video files.
DeliverPoint Storage reports on files with multiple versions, shows how much space they consume and calculates the storage you could reclaim. Site Owners can review the results and remove unnecessary versions across multiple files in a single action.
- Report on file versions across sites, libraries and files
- See the number and size of versions associated with each file
- Identify the files consuming the most version storage
- Calculate potential storage savings before taking action
- Select individual files for targeted version cleanup
- Remove unnecessary versions from multiple files in bulk
DUPLICATE FILE MANAGEMENT
REDUCE STORAGE WASTE AND UNCONTROLLED CONTENT
Duplicate files accumulate as content is copied between sites, libraries and project areas. These redundant copies consume SharePoint storage, create uncertainty about which version is authoritative and may be governed by different permissions from the original.
Microsoft 365 Copilot only surfaces content a user is permitted to access—but a duplicate stored in a more widely accessible location could still appear in Copilot responses. DeliverPoint Storage helps Site Owners find those copies, understand where they are stored and remove redundant content in bulk.
- Discover duplicate files across SharePoint sites and libraries
- See where every copy is stored
- Identify copies that may be outside their intended location
- Reduce outdated or uncontrolled content available to Copilot
- Calculate potential storage savings before taking action
- Retain required files and remove redundant copies in bulk
SEE EXACTLY WHERE SHAREPOINT STORAGE IS BEING USED
Understanding total SharePoint storage is only the starting point. To manage growth effectively, you need to know which sites, libraries and individual files are consuming that capacity—and how much additional space is being used by file versions.
DeliverPoint Storage provides a detailed view of storage consumption across your chosen scope. Compare current file size with the total size including versions, identify the largest storage consumers and view sensitivity labels alongside each file to support informed cleanup decisions.
- Report on storage consumption across sites and libraries
- Drill down to the individual files consuming the most space
- Compare file size with total storage including versions
- Identify libraries where version history is driving storage growth
- View sensitivity labels alongside file and storage information
- Focus cleanup efforts where they will deliver the greatest savings
DeliverPoint Storage Management is a premium feature of DeliverPoint Permissions that provides detailed insight into SharePoint storage usage, including large files, duplicate content, and version history bloat—so organisations can control growth and reduce costs.
Storage analysis goes beyond permissions. It involves deeper reporting, version intelligence, and duplication detection that directly impact cost, governance, and Copilot readiness, making it a specialised capability.
It helps organisations tackle:
- Unexpected SharePoint storage costs
- Duplicate and oversized files
- Excessive file version histories
- Lack of accountability for storage growth
- Poor content quality ahead of Copilot rollout
Yes. Reports break storage down by site, library, folder, and file, so you can see exactly where storage is being consumed and why.
Both. Site Owners get clear, actionable insight into their own sites, while SharePoint Admins retain oversight—without becoming a bottleneck.
No. Microsoft reports show how much storage is used. DeliverPoint shows what’s using it and what to do about it.
Copilot surfaces whatever content exists. Storage Management helps reduce duplication, outdated files, and noise—so Copilot works with clean, relevant, and governed content.
Yes. By identifying unnecessary versions, duplicates, and oversized files, organisations can delay or avoid buying additional SharePoint storage.
No. All analysis and reporting run securely within the customer’s Microsoft 365 tenant. No external storage. No data extraction.
Yes. Storage Management is a premium add-on to DeliverPoint, building on its in-context reporting and governance approach.