If you’re a SharePoint Site Owner, you’ve probably felt the weight of responsibility when it comes to managing access to content. You’re not only tasked with ensuring the right people can access the files and folders they need through SharePoint Groups—but also with making sure content hasn’t been overshared through Sharing Links. Sounds simple enough, right? The reality, however, is far from it.
The Challenge: One File, One Folder at a Time
In SharePoint Online, checking sharing links isn’t exactly quick or intuitive. Out of the box, there’s no consolidated view that allows you to see all active sharing links in a site. Instead, Site Owners are left clicking through files and folders—one by one—to review what has been shared and with whom. Learn more about out-of-the-box reports on Sharing Links.
This time-consuming and fragmented process makes it almost impossible to manage sharing effectively. By the time you’ve made your way through your site, there’s a good chance someone has already created a new link—meaning the cycle never ends.
Members Can create Sharing Links Too
To make matters more complicated, it’s not just Site Owners who can share content. Site Members can also create sharing links—sometimes without fully understanding the implications. That confidential document that was meant for internal eyes only? It could have an “Anyone with the link can view” setting without you even knowing.
This decentralized sharing model puts Site Owners in a difficult position. You’re accountable for the security of your site’s content, but you’re not the only one who can grant access. Without visibility or control, it’s easy for oversharing to spiral out of control.
The Result? Overshared, Untracked Content
Because of how long-winded the process is, many Site Owners simply don’t get around to regularly checking sharing links. And when they do, it’s usually reactive—after a data leak or access review has already been raised. That’s not a great place to be.
Enter DeliverPoint: Instant Visibility and Action
That’s where DeliverPoint comes in. With DeliverPoint, Site Owners can run a Sharing Link Report that scans the entire site and brings back every active sharing link in one clear, actionable view.
From there, you can:
- Export the report for documentation or auditing purposes
- Remove sharing links in bulk
- Modify permissions on multiple links at once (e.g. downgrade access from Edit to View)
- Change or remove users
- Apply expiration dates to “Anyone” links
No more clicking through folders, no more guesswork, and no more sleepless nights wondering if that one folder is still wide open to the internet.
Make SharePoint Sharing Links Manageable
Managing sharing links shouldn’t feel like a full-time job. With DeliverPoint, it doesn’t have to. Give your Site Owners the tools they need to keep content secure—without the hassle.
Learn more about DeliverPoint or Book a Demo Here
